Payments & invoice setup

Two settings sit behind invoicing: how you get paid, and what your invoices say.

Payments

Connecting Stripe is what turns an invoice from a document into something a collector can pay online.

Connecting

One button starts it, and its wording tells you where you are: Set up Stripe payments, then Finish Stripe setup if you left partway, then Manage Stripe account once you're done. It hands you over to Stripe's own onboarding.

You'll see Connected — accepting payments when everything is in place, or Connected — setup incomplete when Stripe still wants something from you. That second state is easy to miss and means you can't yet be paid.

The money is yours, directly

Your gallery is the merchant of record. Payments go into your own Stripe account and pay out on Stripe's schedule to your bank. The platform takes no cut of the transaction.

What connecting unlocks

• A pay link on invoices, so a collector can settle by card.
• Instalment plans that charge automatically.
• Refunds from within the platform.
• Buy now, pay later — Affirm, Klarna, and Zip alongside cards.
• Card-present payments through a terminal.
• Saved payment methods for repeat buyers.

Which methods a particular invoice offers is set on that invoice, not globally — there's no gallery-wide default yet. If Stripe declines a method for a given payment, the link quietly falls back to card only rather than failing.

Payouts

Once connected, the payouts card shows what's available and what's pending, per currency, along with recent payouts and when each arrives. If you haven't finished onboarding you'll see a prompt instead — Stripe won't pay out until it has your bank details.

If you're not connected, the card shows nothing at all rather than an error.

Not connecting

Everything else still works. You can issue invoices and record payments manually — a bank transfer, a cheque, cash. Invoices will show a small prompt about setting up card payments, and that's the extent of it.

Connecting and managing Stripe are editor-only.

Invoice settings

This page holds the wording that appears on your invoices. Your logo, accent colour, and font aren't here — they come from Branding, so they stay consistent across every document.

Five pieces of text, all optional:

• Header — above the invoice body.
• Payment instructions — bank details, terms, how you'd like to be paid.
• Terms & conditions.
• Footer.
• Default line caption — how each work is described on a line.

All but the caption accept Markdown, so you can use bold text and lists.

Templates

If you invoice different kinds of client differently, save a template: a named bundle of those five pieces, optionally with its own accent colour and font. Mark one as the default. An invoice with no template uses the plain settings above.

Custom fonts

Upload your own font files. Each file is one weight, so a regular and a bold are two uploads. You'll be asked to confirm you're licensed to use the font for this — worth taking seriously, since foundry licences often exclude exactly this kind of use.

What isn't configurable here

Invoice numbers. They're assigned automatically in sequence and there's no prefix or starting number to set.

Tax and payment terms. Tax is entered per line on the invoice itself, and payment plans are set per invoice, not as a gallery default.

Everything on this page is editor-only.